Title:  Administrative Office Coordinator

JOB SUMMARY

We are seeking a detail-oriented and proactive Lead Office Associate to manage essential administrative and clerical functions that keep our operations running smoothly. This role is perfect for someone who thrives in a fast-paced environment, enjoys problem-solving, and takes pride in delivering accurate and timely support.

Location: Greenfield Indiana

Schedule: Monday-Friday 8AM-4PM

What You'll Do

• Perform a variety of office tasks including clerical work, data entry, and administrative support.
• Purchasing, quote gathering, PO creation.
• Create and manage purchase orders using a warehouse managment system.
• Note taking, meeting minutes.
• Answer phones, emails.
• Assist with filing, employee engagement activities, and meeting setup/planning.
• Greet visitors, ensure logs are filled out, provide lunch planning to visitors.
• Process payroll accurately and maintain related records.
• Analyze spreadsheets and prepare reports as needed.
• Coordinate inspection and quality requests when required.
• Communicate effectively with vendors and clients to ensure timely completion of work assignments.
• Order and manage office materials, equipment, and supplies to ensure availability.
• Maintain office supply inventory and oversee replenishment.
• Resolve discrepancies and perform specialized clerical duties as needed.

QUALIFICATIONS

• Proven experience in office administration or a similar role.
• Strong proficiency in Microsoft Office Suite (Excel, Word, Outlook).
• Excellent organizational and time-management skills.
• Ability to communicate professionally with internal teams, vendors, and clients.
• Detail-oriented with strong problem-solving abilities

PHYSICAL REQUIREMENTS

ADDITIONAL INFO

#LI-DNP
455IND